Task Forces are similar to advisory boards but they are typically formed for a finite period of time to respond to or address a particular problem, concern, or project. Tasks Force members, which are selected from relevant stakeholders and topic area experts, usually meet on a regular schedule to develop a detailed knowledge of the problem and to share their relevant perspectives, ideas, concerns, and interests. At the end of the task force process, the group will usually present findings and/or consensus recommendations in a final presentation or report.
優點
- 可能會隨著時間的推移，以較少密集的努力無法實現的方式對項目或問題的深入知識和擁有權。
- Allows for the in-depth and focused involvement and input of a wide range of stakeholders on a specific topic area or issue.
- 允許發展共識（在可能的情況下）和針對影響更廣泛社區的複雜問題採取行動的詳細建議。
- Provides opportunities for exploring alternative strategies as well as building coaltions and alliances.
- 提供專案問題、時間表和交付項目的詳細分析，並專注於結果。
- 使參與者能夠了解其他觀點，從而實現建議共同的基礎。
需要考慮的挑戰
- 召集必須以方式完成一個公平和平衡的團體，被廣泛認為代表整個社會。
- 利益範圍必須足夠廣泛，以代表所有受影響的人士，委員必須擁有相關背景和技能，以協助解決當中的問題。
- 參加者必須願意共同努力解決共同挑戰。
- 所有成員都必須同意明確的使命、章程和基本規則。
- 並非總是可能達到共識。
- 如果問題很重要，可能會非常耗時和勞動力。
成功規劃的原則
- Conduct a thorough stakeholder analysis and convene the task force such that all relevant community interests are fairly represented in its membership.
- 選擇一個了解良好流程的強大主席。
- Get agreement of all members on a clear mission and the requirements of member participation.
- 設定期望，以確保成員持續與其選民溝通，以使更大的社區在整個過程中保持信息和參與。
- Seek opportunities for broader public interaction with the task force.
- Record decisions and keep a running summary of deliberations, make sure all decisions are supported by a clear and detailed rationale to share with the broader public.
- Produce a detailed final report of recommendations including a thorough rationale for decisions.
人員編制
- 主持人
- 行政及後勤支援
- 技術項目支持，以制定簡介文件和信息
材料
- 定期會議場地
- 簡介書、簡報及材料
計劃時間
- Convening a task force may take several months to identify, invite, and confirm members.
- Care should be taken to have a formational meeting to ensure all members agree to mission and process of the board.
- 運作良好的諮詢委員會需要大量時間和精力來為每次會議做好準備。
實施時間
- Task Forces generally meet once per month for several hours, but could meet more often depending on the specific project or decision.
- It generally takes several months for most task forces to address issues and develop recommendations; complex and controversial projects can take significantly longer.