Administrative Policy Manual
The Tompkins County Administrative Policy Manual contains the policies and procedures that guide the operation of County government, in compliance with Federal, State, and Local law and consistent with legislative policy.
The manual serves as a comprehensive reference guide to the rules by which County government operates. It is a resource for Tompkins County employees, County residents, and those who work with County government.
The policies in this manual apply to all departments and administrative units of Tompkins County, excluding the Tompkins County Public Library and Tompkins-Cortland Community College, except where otherwise noted.
These policies apply to all employees, elected or appointed officials, interns, volunteers, members of any administrative board, commission, or agency of Tompkins County, except as noted. No policy is binding upon any member of the Legislature unless specifically noted.
New Policies and Updates
To initiate a new policy or an update to an existing policy, the Legislature or County staff must follow the Revising the Administrative Manual Policy (Policy 01-04) and Administrative Manual Template below to include new or revised policy and/or procedure language. For revisions to existing policies, Track Changes shall be used to identify all updates.
Send the suggested modification(s) to the Department of County Administration for determining “responsible department” designation, processing and tracking.
Designated County department personnel will conduct a review and submit recommended changes or comments in response back to the Department of County Administration for tracking and dissemination.
Contact Us
For further information regarding the Tompkins County Administrative Policy Manual, please contact:
Bridgette Nugent, Deputy County Administrator or Jessi Schmeiske, Risk & Compliance Administrator
Department of County Administration
125 East Court Street, 3rd Floor
Ithaca, NY 14850
All policies maintained by Tompkins County Administration
County Administration Administrative Policy Manual by Section
Section 1: Administration
Administration
| No. |
Title |
| 01-04(PDF, 60KB) |
Revising the Administrative Manual: The Policies and Procedures of Tompkins County Government |
| 01-06(PDF, 89KB) |
Public Access to Records (FOIL) |
| 01-08(PDF, 102KB) |
Dues, Memberships, Subscriptions |
| 01-15(PDF, 74KB) |
State Aid Reimbursement |
| 01-19(PDF, 74KB) |
Emergency Action Plan |
| 01-23(PDF, 217KB) |
Tobacco-Free Workplace |
| 01-24(PDF, 62KB) |
Drug-Free Workplace |
| 01-28(PDF, 94KB) |
Use of County-Owned Vehicles |
| 01-30(PDF, 159KB) |
General Business Hours for Tompkins County Government Offices and Departments |
| 01-32(PDF, 105KB) |
Naming of County Property |
| 01-40(PDF, 23KB) |
Public Statements About County Business |
| 01-42(PDF, 99KB) |
Closing, Suspension, or Modification of County Operations on an Emergency Basis |
| 01-43(PDF, 108KB) |
Diversity and Inclusion |
| 01-45(PDF, 271KB) |
Language Access & Language Assistance |
| 01-46(PDF, 215KB) |
Flying of Flags at County Buildings |
| 01-47(PDF, 428KB) |
Administration and Maintenance of Naloxone by County Employees |
| 01-48(PDF, 89KB) |
Service Animals |
| 01-49(PDF, 100KB) |
Public Notification of Construction Activities |
| 01-51(PDF, 102KB) |
Alcohol-Free Workplace |
| 01-52(PDF, 181KB) |
Departmental Use and Administration of Social Media |
| 01-53(PDF, 209KB) |
Cannabis-Free Work Environment |
| 01-54(PDF, 176KB) |
Center for History & Culture Tenant and Lease Policy |
| 01-55(PDF, 174KB) |
Publication of County Data |
| 01-56(PDF, 336KB) |
Donated Goods & Services |
Section 2: Employment and Human Resources
Employment and Human Resources
| No. |
Title |
| 02-01(PDF, 98KB) |
Creating New Positions, Reclassifying Existing Positions, Increasing or Decreasing Hours of Positions, and Appeal Process |
| 02-02(PDF, 73KB) |
Recruiting Employees |
| 02-04(PDF, 523KB) |
Hiring and Processing New Employees |
| 02-07(PDF, 182KB) |
Employment of Relatives |
| 02-09(PDF, 92KB) |
Separation and Reinstatement of County Employees |
| 02-10(PDF, 71KB) |
Outside Employment of County Employees |
| 02-12(PDF, 80KB) |
Employment Application Records |
| 02-13(PDF, 46KB) |
Disciplinary Action or Discharge Procedure |
| 02-14(PDF, 368KB) |
Evaluating Employee Performance |
| 02-15(PDF, 203KB) |
Personnel Records |
| 02-17(PDF, 93KB) |
Interns, Work-Study Students, and Volunteers |
| 02-37(PDF, 61KB) |
Use of Vehicles for County Business |
| 02-41(PDF, 84KB) |
Prohibition of Weapons, Explosives, and Firearms on County Property |
| 02-42(PDF, 415KB) |
Sexual Harassment Prevention |
| 02-43(PDF, 184KB) |
Discrimination and Harassment Prevention |
| 02-44(PDF, 973KB) |
Reasonable Accommodations |
| 02-46(PDF, 133KB) |
Equal Employment Opportunity (EEO) |
| 02-47(PDF, 206KB) |
Lactation Accommodations
|
| 02-49(PDF, 455KB) |
Employee Poll Workers |
Section 3: Employee Benefits
Employee Benefits
| No. |
Title |
| 03-01(PDF, 89KB) |
Benefits for Management Staff |
| 03-04(PDF, 453KB) |
Emergency Leave-Sharing Program |
| 03-05(PDF, 129KB) |
Health Insurance |
| 03-07(PDF, 15KB) |
Moving Expense Reimbursement |
| 03-15(PDF, 239KB) |
Military Leave |
| 03-16(PDF, 93KB) |
Unpaid Leave of Absence |
| 03-18(PDF, 32KB) |
Unemployment Insurance |
| 03-20(PDF, 83KB) |
Adjustments and Transfers Affecting Fringe Benefits |
| 03-21(PDF, 920KB) |
Telework Arrangements |
| 03-22(PDF, 529KB) |
Flexible Work Schedules |
| 03-23(PDF, 174KB) |
Use of Public Funds for Employee Reward and Recognition |
Section 4: Wage, Salary, Compensation, and Reimbursement
Wage, Salary, Compensation, and Reimbursement
Section 5: Budget and Finance
Budget and Finance
| No. |
Title |
| 05-01(PDF, 18KB) |
Departmental Operations Report |
| 05-02(PDF, 240KB) |
Fiscal Policy |
| 05-03(PDF, 18KB) |
Remittance of Departmental Income |
| 05-04(PDF, 182KB) |
Fund Balances |
| 05-05(PDF, 20KB) |
Travel/Training Authorization |
| 05-09(PDF, 213KB) |
Petty Cash Funds |
| 05-12(PDF, 256KB) |
Grant Applications, Acceptances, & Award Management |
| 05-13(PDF, 542KB) |
Allowable & Unallowable Food and Beverage Expenses |
| 05-14(PDF, 160KB) |
Reserve Policy |
| 05-15(PDF, 216KB) |
Cash Management and Investments |
Section 6: Purchasing and Fixed Assets
Purchasing and Fixed Assets
| No. |
Title |
| 06-01(PDF, 81KB) |
Accounts Payable System |
| 06-02(PDF, 78KB) |
Blanket Orders |
| 06-03(PDF, 69KB) |
Purchasing Office Supplies |
| 06-04(PDF, 71KB) |
Requests to Purchase Equipment |
| 06-06(PDF, 68KB) |
Emergency Purchasing |
| 06-07(PDF, 307KB) |
Procurement |
| 06-08(PDF, 90KB) |
Capital Project Development and Management |
| 06-09(PDF, 105KB) |
Facility Management and Workplace Environment |
| 06-10(PDF, 64KB) |
Equipment Rental |
| 06-11(PDF, 86KB) |
Maintenance Agreements |
| 06-12(PDF, 79KB) |
Appeal Procedures - Award of Bids and Selection of Proposals |
| 06-13(PDF, 80KB) |
Fixed Assets |
| 06-14(PDF, 68KB) |
Preferred Sources |
| 06-15(PDF, 116KB) |
Waste Reduction and Resource Management |
Section 7: Information Technology Services
Information Technology Services
Section 9: Facilities, Planning, and Sustainability
Facilities, Planning, and Sustainability
Section 10: Contracts and Risk Management
Contracts and Risk Management